How Do I Use My Email Address ?

Email addresses may be created by following along with this article: How Do I Create An Email Address?

An email "client" is a program installed on your computer which allows you to receive and send emails. Since there are so many different types of email clients, we cannot possibly cover adding email in all the different ways from each email client program, so this article will cover the understanding required to add your email account to just about any email client.

Once your email account is active you may make use of your email account in the following ways:

Adding An Email Account To Your Email Client (Outlook, Outlook Express, Windows Mail, etc) - POP3

You will require some settings to add your email account to your email client.

These settings are:

  • Your Name: (The name you would like to appear when people see mail "from" you)
  • Email Address: (This would be the email address you would like people to reply back to)
  • Account Type: POP3
  • Incoming / Outgoing Mail Server: mail.(yourdomain).co.za - where the value in brackets is replaced by your domain name - this is the same for both outgoing and incoming mail servers.
  • Username: (The full email address of the email account you are setting up)
  • Password: (The password you have created for this account)

Example:

  • Your Name: Person Smith ~ Your.co.za
  • Email Address: person@your.co.za
  • Account Type: POP3
  • Incoming / Outgoing Mail Server: mail.your.co.za
  • Username: person@your.co.za
  • Password: 1StrongPassword
There is an additional setting which must be ticked when your email account is created. This setting is usually found under the advanced email setup options, or a "more settings..." tab or button. The setting should read "My outgoing server requires authentication" and needs to be ticked in order to send email correctly. This setting should not be confused with secure log-ons or SSL, as these settings are unrelated.

Some ISP's (The company who provides your internet connection) also limit the ability to send email on the default mail sending port of port 25; this is done as an anti-SPAM measure.
If you experience trouble with sending mail; you are able to make an adjustment under the "more settings..." button, found on the advanced tab (this example pertains to Outlook). Here you can change the default port number from 25 to port 26. Both ports will typically work through the mail server, but port 25 will often encounter issues depending on how your ISP chooses to counteract SPAM.
 
Using The Webmail Interface
 
Webmail is active for each email address at your domain name. To access webmail you will type your domain name into your internet browser followed immediately by a forward slash and the word webmail. Eg. http://www.your.co.za/webmail (you are able to replace your.co.za with your domain name).
You will be prompted for your username and password. Remember to enter your full email address as your username, and your current password for that email address.
 
Once you have logged in, you may have the option of using one of three online email clients. Each of these access the same mailbox, so you may try them all and settle with the one you prefer. We prefer Roundcube.
 
Before selecting your online email client, you are also able to change your password here, create an auto responder, set a spam filter etc. Once you are done, it is advisable that you log-out so that no one else may use your session to send email.
 

 

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